Planning your dream wedding starts with choosing the perfect venue. It's more than just a backdrop for your special day—it's a canvas where your love story unfolds. With countless options available, from modern, lush venues to intimate outdoor spaces, how do you find the venue that best suits your vision? Wonder Event Co is here to help guide you through this crucial step in your wedding planning journey.
1. Define Your Vision
I'm sure since the moment you got engaged that you have been thinking about this first step! But, its important to visualize, write down, or create a Pinterest board for your wedding before you start touring venues. Are you dreaming of a grand celebration in a historic mansion, or a relaxed gathering in a garden? Consider the following:
- Style: Classic, modern, rustic, or boho?
- Size: How many guests will you be inviting? What "special" things to do plan on having? Such a a photo booth or late night snacks table.
- Season: Do you have a preferred time of year or a specific season in mind? Or are you open to any and all seasons?
The answers to these questions will help narrow down your choices and ensure the venue aligns with your vision.
2. Budget Wisely
Your budget will significantly influence your venue options! It is important to be clear about how much you’re willing to spend. Be sure to factor in additional costs like decor, catering, and rentals as you set your overall venue budget. Many venues offer packages that include various services (such as linen rentals, catering, etc.) so make sure to ask about what’s included and any additional fees that may apply.
3. Location, Location, Location!
Think about the convenience for your guests but don't make that the sole factor. A centrally located venue might be easier for everyone to get to, while a more remote location could offer a unique and memorable experience for everyone. Consider the following items:
- Accessibility: Is it easy to reach by car or public transport?
- Accommodations: Are there nearby hotels or lodging options for out-of-town guests?
- Convenience: Is the venue in a convenient location for guests, family and your wedding party to go to and from throughout the day?
4. Capacity and Layout
Ensure the venue can comfortably accommodate your guest list. It’s crucial to have enough space for everyone to mingle, eat, and dance and not be on top of one another in the process. It is also important to pay attention to the layout of the venue:
- Seating Arrangement: Is there space for dining, dancing, and other activities?
- Flow: Will guests be able to move around easily, or will the space feel cramped?
5. Visit in Person
Photos and virtual tours are helpful, but nothing beats a site visit! Be sure to grab your Wonder Event Co Wedding Planner and walk through the space to get a feel for it. Imagine your ceremony and reception unfolding there and potentially plan for where all of your activities may take place. Pay attention to:
- Ambiance: Does it match the vibe you’re going for? Could you imagine your color palette working well with in the space?
- Natural Light: If it’s an indoor venue, how’s the lighting? Does it align with your needs?
- Amenities: What facilities are available for your use? What additional services does the venue provide or handle for an extra fee?
6. Check for Restrictions
Every venue has its own set of rules and restrictions when it comes to weddings and events - Make sure you’re aware of:
- Decorations: Are there limitations on what you can and can’t use? Is there a "no flame" policy for candles? Can we hang things from a mantel or archway/post?
- Catering: Can you bring in your own food, or do you have to use their catering services? Does the venue provide bar service and liquor licensing?
- Music and Entertainment: Are there restrictions on volume or types of music? Or where the DJ/Live Band can be set up at inside the space?
7. Ask About Backup Plans
Especially for outdoor venues, weather can be unpredictable! Ensure there’s a reliable backup plan in case of rain or other unforeseen circumstances. Other things to ask the venue might be:
- What does it look like to move the ceremony inside?
- Who moves the chairs/tables?
- At what point do we need to make the decision to move the wedding indoors?
8. Enjoy the Process!
Finding the right venue is one of the hardest steps of wedding planning, but it should also be a joyful experience, none the less. Enjoy the process of discovering spaces that reflect yours and your fiance's personalities and love story. Remember, the venue is just one part of the puzzle—your celebration will be unforgettable no matter where it takes place!
Choosing the right wedding venue is like finding all of the corner pieces at the start of your puzzle - the best way to start your wedding planning journey. When you consider your vision, budget, and all other needs, you’ll find a place that not only fits your style but also enhances the magic of your special day.
If wedding planning is feeling like a little too much to handle or overwhelming, Wonder Event Co is here to assist you! We offer Full and Partial Wedding Planning packages along with Day-Of Coordination throughout the year. The BEST thing you can do to help make sure your day is perfect is to have a wedding planner/coordinator to help you along the way. Contact us today for a personalized quote!